Human Resources Association of New York

Throughout this website, there are forms for apply online for membership, post content and request information. These forms may ask for contact information (such as your phone number or e-mail address), unique identifiers (usually your SHRM membership number, if one is available), financial information (such as your credit card number), or demographic information (for example, your age, location, PHR/SPHR designation, etc.). Contact information from these forms is used to provide the information, service, or memberships that you request. Forms on our site that request financial information do so in order to bill you for products or services ordered. Unique identifiers (specifically, your SHRM member number) are collected from website visitors to verify the user's identity for access to restricted content or features on the site.

This Online Privacy Policy discloses HR/NY's privacy practices and contains detailed information about the following:

What information of yours does HR/NY Online collect?
What are "cookies" and how does HR/NY use them?
What organization collects the information and who has access to it?
What types of security procedures are in place to protect against the loss, misuse or alteration of your information?
How does HR/NY use the information it collects?

All memberships and services on HR/NY Online are made available subject to this Privacy Policy. By using this website, you agree, without limitation or qualification, to be bound by this Privacy Policy. HR/NY Online will update this policy from time to time, so please check back periodically.

1. What information of yours does HR/NY Online collect?
Our goal is to become your destination for HR-related information by providing information, services, and product offerings that are most relevant to you in the most convenient way. To achieve this goal, HR/NY Online collects information about site visitors.

Information collected online is usually defined as being either anonymous or personally identifiable.

Anonymous information refers to data that cannot be tied back to a specific individual. HR/NY collects some information each time a visitor comes to a HR/NY website, so we can improve the overall quality of the visitor's online experience. For example, HR/NY collects the visitor's IP address, browser, and platform type (e.g., a Netscape browser on a Windows platform). Gathering this data helps us to learn what browsers we need to support. Other anonymous information helps us determine what sections of HR/NY Online are most popular and how many visitors come to our site(s). You do not have to register with HR/NY Online before we can collect this anonymous information.

Personally identifiable information refers to data that tells us specifically who you are (e.g., your name and postal address). You are only required to provide such information if you want to take advantage of optional products and services provided through our website(s).

HR/NY collects personal information in the following ways from different parts of its website(s):

HR/NY Membership Applications: You are sharing personally identifiable information, including your name and mailing address, with us when you join HR/NY or renew your HR/NY membership through our website(s). HR/NY members are given a membership number, and this member ID and password enables members to take advantage of restricted content and features on HR/NY Online.
Other Registration: You may be asked for personal information when registering for specific services. For example, if you subscribe to an e-mail newsletter, you will be asked to provide your e-mail address.
Online Purchases: We also ask for personal information when you make a purchase using the membership registration or when you register for an event through our website. The number and variety of useful services on HR/NY Online that may require collection of personally identifiable information will continue to grow in the future.

2. What are "cookies" and how does HR/NY use them?
A cookie is a small text file containing a unique identification number that is transferred from a website to the hard drive of your computer. This unique number identifies your web browser—but not you—to HR/NY computers whenever you visit HR/NY Online. A cookie will not provide personally identifiable information about you, such as your name and address. The use of cookies is now an industry standard, and cookies are currently used on most major websites. Most web browsers are initially set up to accept cookies. If you prefer, you can reset your browser to notify you when you have received a cookie. You can also set your browser to refuse to accept cookies altogether. While HR/NY does not require you to use cookies, keep in mind that certain services will not function properly if you set your browser to refuse all cookies.

To help serve you better, HR/NY generally uses cookies to:

Identify return visitors. Cookies let us remember your web browser so we can provide personalized member services such as My HR/NY and HR/NY search agents. Cookies also allow us to identify HR/NY members who are returning to the site, so you will not have to re-enter a member ID and password the next time you visit.
Display advertisements. HR/NY uses an outside ad company to display HR/NY-approved ads on our website. While we use cookies on other parts of our website(s), the cookies received with banner ads are collected by our ad company. These cookies allow HR/NY to manage the delivery of ads and do not collect personally identifiable information.

3. What organization collects the information and who has access to it?
Data collected through HR/NY's website(s) is generally collected and maintained solely by HR/NY. More specifically:

Personally identifiable information. When you provide personally identifiable information on HR/NY Online to register for a service, buy a product, or take advantage of a promotion, that information is collected and maintained solely by HR/NY, unless specifically stated otherwise at the point of collection. HR/NY will inform you at the point of collection if your personal data is being shared with another organization. If you do not want to share your information with that company, you can choose not to use that service.

If you join HR/NY or renew your membership through our website, you provide personally identifiable information on the membership application. HR/NY does NOT sells mailing lists (names and mailing addresses) of members to selected third-parties.
Anonymous information. We disclose to third-party sponsors/advertisers aggregate statistics (i.e., impressions and click-throughs on a company's advertisement). Also, we may share aggregate website statistics with the media or other third parties. No personally identifiable information is disclosed to these sponsors/advertisers or other third parties as part of this process—only information in an aggregate form.

Be aware that HR/NY's sponsors, advertisers, and third-party content providers have links on our site(s) that take you to other websites. For example, when you click on an ad displayed on HR/NY Online, you are linked to another site. Please note also that links to other websites are provided throughout HR/NY Online for users' information and convenience. HR/NY hopes that all third parties involved adhere to our policies regarding the privacy of our users. However, HR/NY's Online Privacy Policy does not cover third-party data collection practices, and HR/NY Online does not assume any responsibility for any actions of third parties.

4. What kinds of security procedures are in place to protect against the loss, misuse or alteration of your information?
HR/NY Online has security measures, such as firewalls, in place to attempt to protect against the loss, misuse and alteration of your user data under our control. While we cannot guarantee that loss, misuse or alteration to data will not occur, we take many precautions to prevent such unfortunate occurrences. Any other particularly sensitive information, such as your credit card number, collected for a commerce transaction is encrypted prior to transmission.

You are ultimately responsible for the security of your HR/NY member ID and password. You may not share your HR/NY member ID and password with colleagues or friends so they can access content or features on HR/NY Online that are restricted to HR/NY members only. You should log out of your browser at the end of each computer session to ensure that others cannot access your personal information and correspondence, especially if you share a computer with someone else or are using a computer in a public place like a library or Internet cafe.

5. How does HR/NY use the information it collects?
HR/NY collects information to provide you with the services you request and to improve our website(s).
If you join HR/NY or renew your HR/NY membership through our website(s), we use the personally identifiable information you provide in the membership application to send you HR/NY publications, information about member benefits and special offers, and other information that HR/NY believes is relevant and useful to its members. HR/NY also sells mailing lists (names and mailing addresses) of members to selected HR service providers. You may opt out of mail list sales at any time during your membership, as described in Item 6 below. HR/NY does not sell member e-mail addresses to third-parties.

As mentioned above, HR/NY uses the aggregate, anonymous data collected to let our sponsors/advertisers know the number of impressions or views and the number of "click throughs" on their advertisement(s). HR/NY also uses this aggregate, anonymous data to perform statistical analyses of the collective characteristics and behavior of our site visitors; to measure user interests regarding specific areas of the HR/NY Online; and to analyze how and where best to use our resources. Without such data, we would not know which parts of HR/NY Online are the most popular, and we would not be able to change and update the content and services appropriately.

HR/NY may be required by law enforcement or judicial authorities to provide information on individual users to the appropriate governmental authorities. In matters involving a danger to personal or public safety, HR/NY may voluntarily provide information to appropriate governmental authorities.

For more information, please contact us.